Meet the Firms will be on Monday, 10/16/2017 at Price Center East Ballroom - and we need your help to make sure the event runs smoothly for everyone involved. This event also presents a great opportunity to showcase your dedication, which is highly presentable on your résumés and cover letters for employers to look at. Another huge benefit you will have access to, as a volunteer, is the opportunity to exclusively network with the professionals along with UAS members before everyone else! As you may have already known, it can take quite a while waiting to talk to a professional, so this privilege certainly helps.

 

We are specifically looking for volunteers for the following numbered responsibilities during the following times:

 

I. 4 volunteers at 2:00-4:00 PM: Set-up.

  •  Meet Kristen Simon and Michelle Tillman at the Career Center second floor lobby and assist with bringing materials to Price Center East Ballroom.

  • Set up student and employer check‐in tables.

  • Place tablecloths on belly bars.

  • Assemble centerpieces and set on belly bars.

  • Place tent cards on tables according to program.

  • Set up PowerPoint slide.

  • Ensure A/V works.

 

II. 6 volunteers at 3:30-6:30 PM: Escorting employers from Gilman Parking Structure to Price Center East Ballroom, employer registration/check-in table.

  • Meet at the Gilman Parking Structure, near attendant booth. (If you do not have a name badge, please pick it up at the Price Center East Ballroom and provide yourself    ample walking time to the Gilman Parking Structure)

  • Greet representatives from organizations and walk them from Gilman Parking Structure to employer check‐in table at Price Center Ballroom East.

  • Offer to help them carry their materials.

  • Return to the Gilman Parking Structure.

 

III. 2 volunteers at 3:30 - 6:30 PM: Employer registration and check‐in, name badge station.

  • Meet at the employer check‐in table in front of Price Center East Ballroom.

  • Welcome representatives from organizations.

  • Identify representatives on registration list.

  • Hand them a program and show them where their table is.

  • Provide pre‐made name tag.

  • If they are not on the list, then ask them to complete the registration form and create a name tag. Let them know that their registration includes 2 representatives and that each extra representative is $50 per person and we will email them an invoice.

  • Invite them to enter Price Center Ballroom East to set up and enjoy light refreshments. Work with indoor escorts to walk employers to their table.

  • Name badge station – create a name badge for representatives, staff/faculty, and volunteers as needed.

 

IV. 2 volunteers at 3:30‐6:30 PM: Escort employers from employer check‐in table to their tables.

  • Meet at the employer check‐in table in front of the Price Center East Ballroom.

  • Greet representatives from organizations, identify and locate their table on program, and walk them from the employer check‐in table to their table.

  • Ask them if they need assistance carrying their materials to their table.

  • Invite them to enjoy refreshments.

  • Return to employer check‐in table.

 

V. 1 volunteer at 4:00‐7:00 PM: Taking photographs. 

 

VI. 2 volunteers at 5:00‐6:00 PM: UAS members early access registration/check‐in, kiosk supervision, crowd/line control.

  • Meet at the student check‐in tables in front of Price Center East Ballroom.

  • Greet students and direct them to line up.

  • Ask students to swipe their student ID or enter their PID at next available kiosk. Or, have them sign in if unable to kiosk.

  • Make sure to provide them with their printed name tag or instruct them to make a name tag (if there are issues with printing their name tag).

  • Hand out programs.

  • Keep the line moving.

  • Invite UAS members to enter the Ballroom at 5:30 PM.

 

VII. 2 volunteers at 5:30-7:00 PM: Check in for rest of students, supervise kiosks, crowd/line control.

  •  Meet at the student check‐in tables in front of Price Center East Ballroom.

  • Greet students and direct them to line up.

  •  Ask students to swipe their student ID or enter their PID at next available kiosk. Or, have them sign in if unable to kiosk.

  •  Make sure to provide them with their printed nametag or instruct them to make a name tag (if there are issues with printing their name tag).

  •  Hand out programs.

  •  Keep the line moving.

  •  Invite rest of students to enter the Ballroom at 6:00 PM.

  •  Remain at check‐in table after event starts for late students.

 

VIII. 3 volunteers at 8:00‐8:30 PM: Clean-up

  •  See if employers need assistance packing things up.

  •  Dismantle and pack centerpieces for UAS.

  •  Clear off tables and recycle/throw things away.

  •  Pack and load student and employer registration materials.

  •  Return student and employer registration materials, dollies and flat beds to CC.

 

In total, that’s 22 volunteers that we need to ensure everything runs smoothly. If you are interested, please fill in your details on the following form by Thursday morning (10/05/17). We would also like all volunteers to attend a mandatory check-in session with us at 6:10-6:40 PM on Monday, 10/09/2017 prior to the Meet the Firms Preparation Workshop in front of Beyster Hall so that we can go over the procedures before Meet the Firms start. 

 

https://docs.google.com/spreadsheets/d/1T6viba4zKVWM3NIGaZ9T5K8SxajYJ-GrH5DIgmRw8wE/edit?usp=sharing

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